Privacy Policy

Article 1: Preamble

The purpose of this Privacy Policy is to inform users of the website:

  • How their personal data is collected. Personal data refers to any information that can be used to identify a user. This may include, but is not limited to: first and last name, postal or email address, location, or IP address;
  • The rights they have regarding this data;
  • The recipients of this personal data;
  • The website’s cookie policy.

This Policy supplements the Legal Notice.

Article 2: Principles

Governing the Collection and Processing of Personal Data

In accordance with Article 5 of Regulation (EU) 2016/679 (GDPR), personal data must be:

  • Processed lawfully, fairly, and transparently in relation to the data subject;
  • Collected for specified, explicit, and legitimate purposes and not further processed in a way incompatible with those purposes;
  • Adequate, relevant, and limited to what is necessary for the purposes for which they are processed;
  • Accurate and, where necessary, kept up to date. All reasonable steps must be taken to ensure that inaccurate personal data are erased or rectified without delay;
  • Kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which they are processed;
  • Processed in a manner that ensures appropriate security of the data, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures.

Processing is lawful only if at least one of the following conditions applies:

  • The data subject has given consent for one or more specific purposes;
  • Processing is necessary for the performance of a contract to which the data subject is a party or to take steps prior to entering into a contract;
  • Processing is necessary for compliance with a legal obligation;
  • Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority;
  • Processing is necessary for the purposes of legitimate interests pursued by the data controller or by a third party, unless overridden by the interests or fundamental rights and freedoms of the data subject, especially if the data subject is a child.

Article 3: Personal Data Collected and Processed During Website Browsing

Article 3.1: Data Collected

When browsing the website www.esat2027.com, no personal data is automatically collected.

Article 3.2: Data Collection Methods

Contact Form

Personal data (last name, first name, position, company, email address) is collected when you submit a request via the contact form. This data is collected solely to respond to the user’s request and manage follow-up communication.

Newsletter

Personal data such as your email address is collected when you subscribe to the newsletter to receive news and updates about the event. This data is used exclusively for communications related to the congress.

The legal basis for this processing is the user’s consent, given via the checkbox on the relevant form.

These data may be transmitted to technical service providers (hosting provider, messaging solutions, emailing software, and service providers involved in the organization of the event) strictly within the scope necessary to provide these services.

The data is retained for a maximum period of three (3) years after the last contact with the user. Certain data may be retained for a longer period where required by law or regulatory obligations.

Article 3.3: Data Hosting

The website www.esat2027.com is hosted by:

OVH
SAS with capital of €10,174,560
RCS Lille Métropole 424 761 419 00045
APE Code: 2620Z
VAT No.: FR 22 424 761 419
Registered office: 2 rue Kellermann – 59100 Roubaix – France

Article 3.4: Transfer of Data to Third Parties

Personal data may be transferred, where necessary, to the following partners involved in the organization and management of the event:

  • DMConcept
  • Université de Lorraine
  • Brevo

Such transfers are limited to the purposes described in this Privacy Policy.

Article 3.5: Cookie Policy

No cookies are activated on the website www.esat2027.com.

Article 4: User Rights Regarding Personal Data

Any user whose personal data is processed may exercise the following rights in accordance with Regulation (EU) 2016/679 (GDPR) and the French Data Protection Act:

  • Right of access, rectification, and erasure (Articles 15, 16, and 17 GDPR);
  • Right to data portability (Article 20 GDPR);
  • Right to restriction of processing (Article 18 GDPR);
  • Right to object to processing (Article 21 GDPR);
  • Right not to be subject to a decision based solely on automated processing;
  • Right to determine the fate of their personal data after death;
  • Right to lodge a complaint with the competent supervisory authority (Article 77 GDPR).

To exercise these rights, please contact:

UL PROPULS
34 cours Léopold
54000 NANCY – France

Email: contact[@]ul-propuls.fr

Article 5: Changes to the Privacy Policy

The publisher of the website www.esat2027.com reserves the right to modify this Privacy Policy at any time in order to ensure compliance with applicable law.

This Privacy Policy was last updated on June 11, 2026.

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